Invoice/Uninvoice cases

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Usage:

A Case can be Invoiced only when the case has Products, you are not able to invoice a case without Products.

Please use the links to find out additional information about the prerequisites that are needed:

How to create a case
How to Add Products to a Case

A Case can be UnInvoiced only after it was Invoiced.

 

Navigation: Select Customer > Select Case

 

How to

hmtoggle_arrow1Invoice a case without opening it for edit

1. Select the case you want to invoice by clicking on it in Cases form.

Invoice case 1

Invoice Case without opening it for edit

 

2. Click Invoice Case icon.

3. Confirmation will be required, so select Yes when you are asked if you are sure you want to invoice this case.

4. Case is invoiced.

Note:

Status changed to Invoiced.
Invoiced date and Invoiced by fields are populated with the date when the case was invoiced and the user's name that completed the process.
Invoice can be printed. For details please see How to print Invoice topic
hmtoggle_arrow1Invoice a case that is opened for editing

You can invoice a newly created case as long as you have added at least one product, or an already existing case that is opened for editing.

1. If you are creating the case you already have it open for edit. If not then select it and double click on it, or click on Edit.      

2. Click on Invoice & Shipping tab.

invoice case 2

Invoice Case when case is opened

 

 

3. Shipping Address is populated with the address entered on the Customer form. If necessary the address can be changed before invoicing.

4. Enter Invoice Notes.

5. Click on Invoice Case.

6. Case form is closed and the case is invoiced.

Note:

Status changed to Invoiced.
Invoiced date and Invoiced by fields are populated with the date when the case was invoiced and the user's name that completed the process.
Invoice can be printed. For details please see How to print Invoice topic.
hmtoggle_arrow1UnInvoice a case without opening it for edit

1. Select the case you want to uninvoice by clicking on it in Cases form.

uninvoice case 1

UnInvoice Case without opening it for edit

 

2. Click UnInvoice Case option.

3. Confirmation will be required, so select Yes when you are asked if you are sure you want to uninvoice this case.

4. Case is uninvoiced.

Note:

Status changed to the value that is In Production
Invoiced date and Invoiced by fields are cleared.
Invoice cannot be printed anymore. Only Work Order can be printed. For details please see How to print Work Order topic.
hmtoggle_arrow1UnInvoice a case that is opened for editing

If the case is invoiced you can open it for edit but you are not allowed to make any changes. Thought you can uninvoice it.

1. Select the Invoiced case and click on Edit button.

2. Click on Invoice & Shipping tab.

Uninvoice case 2

Invoice Case when case is opened

3. Case is Invoiced and Invoice Date is populated

4. Click on Uninvoice Case.

5. Case form is closed and the case is uninvoiced.

Note:

Status changed to the value that is In Production
Invoiced date and Invoiced by fields are cleared.
Invoice cannot be printed anymore. Only Work Order can be printed. For details please see How to print Work Order topic.

 

Related topics:

  How to create a case

  How to add Products to a case

  How to Print Invoice